#ubuntu-meeting: Community Council meeting, 20230926

Meeting summary

1. 1. Present: Chris Guiver (cguiver), Monica Ayhens-Madon (madhens), Torsten Franz (toddy), Merlijn Sebrechts (mesebrec), Thomas Ward (teward) (teward, 20:18)


2. Topics of Discussion (teward, 20:18)


3. LoCo Council Rebooting (teward, 20:18)
   1. https://fridge.ubuntu.com/2020/10/29/call-for-nominations-for-the-local-communities-council/ (toddy, 20:27)
   2. https://fridge.ubuntu.com/2020/10/29/call-for-nominations-for-the-local-communities-council/ (teward, 20:27)
   3. CC has determined LoCo Council will consist of 5 members. (teward, 20:30)
   4. Previous info item had unanimous acceptance by present members when teward proposed that value (teward, 20:30)
   5. CC has identified LoCo Council Member terms will be a 2-year term. (unanimous acceptance by all present CC members at this meeting) (teward, 20:32)
   6. CC will require post-election the LoCo Council to decide within 30d a regular meeting schedule to replace the 'old' and irrelevant schedules (teward, 20:38)
   7. LoCo Council will have to decide whether to have one meeting a month or twice a month with timezone offsets. Such meetings must have at least 3 of 5 members to be quorate at the time of the meetings selected. (teward, 20:39)
   8. Schedule: 6wk nominations period after opening and announcing call for nominations, 2-3 days for CC to review nominations list, 2 weeks for (expedited) election vote runtime via CIVS. (teward, 20:46)
   9. Nominations will be emailed to community-council@lists.ubuntu.com for review. (teward, 20:48)
   10. ACTION: Prepare and send emails out for the call for nominations, etc. for the election runs according to approved schedule. - toddy (teward, 20:49)
   11. Additional timeline notes: Call for Nominations and established timeline will be sent starting on Monday, October 16, 2023, in order to have the middle of nomination period be directly in mid-nomination-period overlap with the November Ubuntu Summit, ending post-summit, with election after that. (teward, 20:52)


4. Issues with Certain Contributors and Various Teams (teward, 20:54)


5. AOB (teward, 20:57)


6. Future Topics for Discussion (deferred by CC to future meeting or ML for async discussion) (teward, 20:58)
   1. Discussion on Introducing New Technologies: Discuss the potential introduction and adoption of new technologies for better collaboration and efficiency within the community. (teward, 20:58)
   2. Updates on Projects : Provide updates on ongoing projects within the community. This will keep everyone in the loop and can help identify areas where additional support may be needed (teward, 20:59)
   3. Onboarding: Turning a new volunteer into an active contributor usually requires a lot of time, effort, and patience. Do the CC Members see any low-hanging fruit to increase successful integration and retention of new volunteers among the Flavors and the technical Teams? (teward, 20:59)


7. #subtopic Modern Communication Platforms - Call for Feedback (teward, 20:59)


8. Modern Communication Platforms - Call for Feedback (teward, 20:59)


9. AOB (again) (teward, 21:01)


10. Next Meeting: TBD (check emails from madhens for next meeting, and next meeting announcement call for topics on Discourse) (teward, 21:02)

Action items

1. Prepare and send emails out for the call for nominations, etc. for the election runs according to approved schedule. - toddy

Action items, by person

1. toddy
   1. Prepare and send emails out for the call for nominations, etc. for the election runs according to approved schedule. - toddy

People present (lines said)

1. teward (103)
2. madhens (29)
3. mesebrec (26)
4. coolbhavi (21)
5. toddy (19)
6. guiverc (18)
7. meetingology (3)
8. rbasak (1)